I am currently traveling with limited access to email. If many of your coworkers will wonder where you are, it may be ideal to set up an out of office message for business travel. Occasionally for work, you may find that you are in commute for an entire day and will have limited access to email. If you are traveling to a place without service or will be unable to talk, it is best to only leave a contact person. Only include your phone number in your out of office message if you do not mind being reached. Otherwise, I will respond to your message when I return. If your matter is urgent, please contact at, or call me at. I am currently out of the office on a business, and I will be returning on. If there is the possibility of urgent matters coming up while you are gone, you should include a contact person or an emergency contact number in your message as well. The above should be the bare minimum included in your auto reply message. I will respond to your email upon my return. I am currently out of the office on a business trip, and I will be returning on. If your coworker needs to know where you are, they can check your calendar for details. Put your location on your corporate calendar. If you are traveling for a client, you do not want to get too specific on the location. If you are out of the office on a business trip, you can state so in your auto reply message. See some of our business trip out of office messages below. Why you are currently out of the office.Whether you are checking your email, versus if you are out of the country.State that you will respond to emails when you return.Īdditional components of your out of office message could include:.Provide an alternate contact person or emergency contact number.

Let the person know when you will be returning.Otherwise, you can be as creative as you would like.Ī typical business travel out of office email will have the following components: You do not need to explain why you are away, however you should at least communicate when you will be able to respond to your emails. Your out of office message can be as detailed as you would like, but there is one requirement for your auto reply email: state when you will be back. This may be necessary if you are out of the office in transport, such as on an airplane without WiFi, or if you are participating in a conference and cannot be online. Out of office messages are useful if you are not available during regular work hours. When you need to travel for work, you might need to set an out of office message. This post may contain affiliate links, meaning that we will receive a commission if you click through and make a purchase.

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